Privacy Policy

Handling of personal information

We will announce the personal information handled by our company as follows.

ima Co., Ltd. Personal information protection manager Information management officer

1. Purpose of use of personal information

(1) Our company uses personal information for the following purposes. However, this does not apply when required by law. If we obtain and use personal information for purposes other than the following, we will notify the subject of the purpose of use individually. However, this does not apply when the purpose of use is deemed clear based on the acquisition circumstances.

●Personal information obtained from business partners and related parties

• For the purpose of correspondence, business execution, sending seminar information, information on our products and services, sending various materials, and other business related management
• For the exercise of rights or fulfillment of obligations based on contracts and laws

●Personal information obtained through services operated by our company

• For administrative work related to member management, sending e-mail newsletters, sending materials, shipping products, sending seminar information, and other service management

● Personal information obtained by other companies at seminars, symposiums, etc. and provided to our company

• For the purpose of correspondence, business execution, sending seminar information, information on our products and services, sending various materials, and other business related transactions
• To exercise rights or fulfill obligations under contracts or laws

●Records of various inquiries to our company

• To respond to inquiries

●Personal information obtained from the individual or a recruitment agency, etc. in carrying out recruitment work

• For recruitment work

●Information on records of access to our website

• For data analysis and information security management

●Personal information handled in contracted work

• To carry out contracted work

In addition, our company may entrust the handling of personal information to the extent necessary to achieve the above-mentioned purpose of use. In this case, we will provide appropriate management and supervision to the contracted company for safety management.

2. Provision of personal information to third parties

If personal information is provided to a third party, we will notify the recipient and purpose of the provision individually and obtain consent. However, this does not apply when required by law.
As a general rule, our company will not disclose or provide personal information to third parties, except with the consent of the individual or when required by law. If personal information is provided to a third party, we will notify the recipient and purpose of the provision individually and obtain consent.

3. Safety management measures for retained personal data

Our company identifies the personal data we retain and designates a data administrator.
We conduct risk assessments, formulate standards for the safety management of personal data, and implement appropriate safety management measures. We also regularly conduct internal inspections of the implementation status of safety management.

● Organizational safety management measures

To ensure the safety management of personal data, we appoint an information manager and implement organizational safety management measures such as checking the management status and responding when an abnormality is detected.

● Personnel safety management measures

In order to thoroughly inform employees of the proper handling of personal data, we implement personnel safety management measures such as regular employee training. In addition, matters related to confidentiality are described in the work regulations.

● Physical safety management measures

We have formulated rules for the transfer and transmission of media to prevent theft and leakage.

● Technical safety management measures

We limit access rights to the scope necessary for business purposes. We have also formulated usage and transmission rules such as encryption when transferring data.

● Understanding the external environment

We collect information on social trends regarding the protection of personal information and implement appropriate safety management.

●Management of contractors

• Regarding the outsourcing of the handling of personal data, we select businesses that can transfer only the personal data necessary for the content of the outsourcing and implement the same level of safety management measures for the data as our company.

4. Inquiries regarding disclosure, correction, suspension of use, etc. of retained personal data

When the person or his/her representative requests disclosure, correction, suspension of use, etc. of retained personal data, our company will respond in a manner specified by our company. We will provide you with individual information on the specific method, so please contact us at the contact information below.

(1) Procedure

Please contact us by mail, telephone, or email to make a request. After confirming the content of the request, we will send you a request form specified by our company. Please fill in the necessary information and mail it. At that time, we will confirm that the requester or representative is the person in question and that the representative has the authority of agency in a manner specified by our company.

(2)Fees, etc.

The fee to our company will be a fee equivalent to the fee and actual cost depending on the content. In addition, the requester will be responsible for all expenses such as postage, telephone charges, media charges in the case of disclosure by electromagnetic record, and communication costs.

(3)Contact Information

Manager, ima Inc.
Postal Code Address 817 Kabutocho Heiwa Diamond Building, 9-5 Kabutocho, Nihonbashi, Chuo-ku, Tokyo 103-0026
Email: info[at]i-ma.jp
Reception hours 10:00-17:00 (excluding Saturdays, Sundays, and holidays)
*Calls with customers may be recorded for the purpose of confirming the content.

5.Complaints and inquiries regarding the handling of personal data held by the company

For complaints and inquiries regarding the handling of personal data held by the company, please contact the above contact information.

6.Acquisition of access logs on our website

Our company’s website may use “cookies” and “web beacons.” A “cookie” is a small information file exchanged between your computer and the website, and is used only to improve the content of the website and the services we provide to better satisfy our customers. A “web beacon” is a technology that works together with a “cookie” to grasp the access status from your computer and collect statistics on the browsing status of web pages, etc.
Please note that these “cookies” and “web beacons” do not collect any information that can identify you or your computer. However, if you do not wish to use “cookies” and “web beacons,” you may disable their use by adjusting your browser settings.
Please note that we may link customer lists held by Google, Facebook, and other advertising-related businesses with customer email addresses and other information held by our company to identify customers of our service who use services provided by those advertising-related businesses, and propose various services to you, provide you with information, and deliver advertisements to you on those services.